Privacy Notice

This Privacy Notice describes:

. the information that the Professional Women’s Society (“PWS” or “we”) collects from you in any form, including when you interact with our website (“Website”);
. how PWS collects, uses and discloses the information that we receive, including sharing that information with third parties; and
. how we store and secure information.

Services We Provide

PWS uses the information it collects to carry out its mission.

Specifically, PWS offers the following services (“Services”).  We:

. provide the opportunity for members to network, connect, exchange industry insights, and learn about professional development.   PWS recognizes the accomplishments of its members through awards and it subsidizes the cost of services for through membership dues.

How to Contact Us:

If you have any questions regarding this Privacy Notice, you may contact via email at:

Information We Collect

Information You Provide Us

Membership – PWS collects information that you voluntarily provide to us to enroll as a member of PWS and for PWS to create your membership account.  In order to enroll as a member, the following information is requested: name, address, telephone number, email address, and areas of interest.  You may also choose to provide a photograph as part of your membership profile.

Information from Third-Party Services

If you choose to register or pay for membership fees on-line, you will be directed to one or more third-party sites to process the registration and payment information.  Those third-party sites share information with PWS that you provided to them except that the third-party sites do not share complete payment information with us. They share only the last four digits of your card number and expiration date with us.    To be clear, PWS does not obtain full payment card or financial account information from third-party providers and it will never collect that information from you through our Website.

Information We Receive From Your Use of Our Website

PWS may receive certain types of information automatically when you access the Website, such as your browser type and internet protocol (IP) address. While our system may collect this information, we generally do not identify you or match this information with your other personal information; however, we reserve the right to do so under certain circumstances (including, but not limited to, reporting to law enforcement authorities, in response to subpoenas or to enforce our Terms of Use). The information is used to diagnose Website technical problems, facilitate your use of our Website, or track aggregate Website traffic patterns. We may share this aggregated data with third parties.

Cookies, or text files that are placed on your hard drive by a website when you visit that website, identify your computer and record your preferences and other data about your visit to that website so when you return to the site, the site can personalize your return visit. PWS may use cookies to collect information about your visit to determine which of our areas, features and forums are most popular, personalize and improve your experience on our Website and to complete transactions you may request. You can reset your browser to refuse all cookies or to indicate when a cookie is being sent. By prohibiting the use of cookies, however, you may restrict your access to certain types of content or features

Links to Third Party and Co-Branded Website

Our Website contains links to third-party websites and services and some of those third-party websites may be co-branded with our logo (the “Third Party Services”).  For example, our Website automatically directs you to a third party payment processor when you are paying for membership fees on-line. If you decide to visit and submit any information to a Third Party Service, you are subject to its privacy policy and practices and not this Privacy Notice.  We encourage you to review carefully the legal and privacy notices of all other digital services that you visit.

How We Use and Share Your Information

PWS uses your information only for purposes of providing the Services described above.  We do not sell your information to anyone. Specifically, we will use or share your information as detailed below.

With Your Consent. We may share your information with third parties if you have given us your consent to do so.

To perform services. We may disclose your information to third parties in order to perform services you request, such as sending your mailing address information to our publisher to mail a copy of our journal if you told us to send you a paper copy.

To Communicate with You.  We use your information when needed to send you information about our services and to respond to you when you contact us.  You can control these communications by using your notification preferences in account settings or via the “Unsubscribe” instructions in your welcome email when you were initially subscribed to the listserv.

With third party service providers performing services on our behalf. We may share information with our third party service providers to perform the functions for which we engage them. We may share information as needed to operate other related services.

To improve, personalize, and develop Services.  We use the information we collect to improve and personalize Services and to develop new services and benefits.

For legal purposes. We may preserve or disclose information about you to comply with a law, regulation, legal process, or governmental request; to assert legal rights or defend against legal claims; or to prevent, detect, or investigate illegal activity, fraud, abuse, violations of our terms, or threats to the security of the Services or the physical safety of any person.

Legal Basis for Processing Your Information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

. Where it is necessary for us to provide Services to you, such as membership services or event preparation, our legal basis for processing your information is our legitimate interests (or those of a third party) so long as your interests and fundamental rights do not override those interests; . Where we need to perform the contract we are about to enter into or have entered into with you; . Where we need to comply with a legal or regulatory obligation; or . When we have your clear and unambiguous consent (e.g. the listserv or communication forums we offer to members).

Your Options Regarding Personal Data


You can opt-out of receiving any marketing communications from us at any time by contacting us or following the unsubscribe instructions at the bottom of electronic communications.  


Change Your Information

You can change, update, or delete your information with us at any time by contacting us.


Access or Object to Use of Your Information

In addition to the opt-out and edit options, if you are in a country within the European Economic Area (EEA), you can request access to your information, object to or seek to restrict our processing of your information in certain circumstances. Please note that you can always ask us to delete your information from all marketing communications or subscriptions at any time.  


If you need further assistance regarding your options, please contact us and we will consider your request in accordance with applicable laws. If you are in the EEA, you also have a right to lodge a complaint with your local data protection authority.


Data Retention

We keep your membership information, like your name, email address, and password, for as long as your membership is active because we need it to provide you the Services. When you cease to be a member, we keep information about you long enough to determine that you are no longer interested in being a member and long enough to ensure accurate record keeping.  Information that you provide for a specific purpose, such as dietary needs for event planning purposes, will be maintained only as long as necessary for event administration. We treat cost-sharing information as financial records and will maintain them as such for an appropriate period. Finally, we also retain information to comply with applicable law, prevent fraud, resolve disputes, troubleshoot problems, assist with any investigation, collect any fees owed or other actions permitted by law.

Information Security

We use a combination of technical, administrative, and physical controls to maintain the security of your data. We employ industry-standard security measures designed to protect the security of all information submitted to PWS directly or indirectly.  No method of transmitting or storing data is completely secure, however. If you have a security-related concern, please contact Us. Always be sure to secure your login credentials for on-line access. In order to protect you and your data, we may suspend your use of any of the on-line service, without notice, pending an investigation, if any breach of security is suspected.

Children’s Privacy:  Our Website are NOT Child-Directed

Children under thirteen (13) should not send any information about themselves to PWS. We do not collect personally identifiable data from any person that we know to be under the age of thirteen (13). If we learn that a child under thirteen (13) has submitted information to PWS through any part of our Website, we will attempt to delete this information as soon as practical.

Changes to this Privacy Notice

If you are a member of PWS or have used our Services and if you have provided your contact information, we will notify you before we make any material changes to this Privacy Notice.  You can then decide whether you would like to continue to use the Services.

Effective date: August 17, 2019